Business Moving Tips
Whether it’s a small, home-based company or a big multi-employer business, moving to a new location can be a real obstacle. Failure to properly prepare can make the whole move take more time than planned and, in turn, delay other tasks and make meeting deadlines difficult.
This article will talk about some steps to take before making a move to avoid such delays.
Start on time
Planning and organizing are the critical factors for avoiding trouble later. Start with informing employees about the move ahead of time. Then, you will have enough time to select employees who can help look for a new location, especially if somebody already has moving experience. Another option is hiring a real estate agent early in the process to help find the perfect place.
Giving a heads up to the employees also leaves enough room to organize the office to facilitate the packing and transportation to the new location. In addition, employees can know ahead of time which duties they will have and manage their schedules accordingly.
Consider different leasing options
Renting a location is a good choice if buying a property isn’t in the company’s budget. However, keep in mind that some lease contracts require a two- to three-year commitment. Consider the company’s future when deciding which lease would be the best. If the company is likely to outgrow the new office space by the end of the lease or the plans are to stay just for a short time in the new location, try to find short-term contracts.
Budgeting
Make sure that the company is financially ready for the move. Besides renting or buying the new property, there are additional expenses. Supplies for packing and hiring a moving company, a real estate agent, helpers, and cleaners, are all expenses that can take the process over the budget.
Use labels
A label-based numbering system will help you monitor the location of all the belongings during the transfer. In the unfortunate event that a box is lost, you will quickly be able to file a claim. Also, assign a number to each employee’s desk to ensure that their belongings wind up in the same location.
Pay special attention to computers and cables
All office furniture should be packed correctly and protected, but computers and cables can cause particular trouble that is easily avoidable. Use packing supplies to protect each computer individually. To create a tight seal, wrap thick covers with tape around computers. Wrap individual computer monitors with thick moving blankets or bubble wrap and tape. To follow any moving-specific guidelines, always read the instructions and warning labels on the devices.
Cables demand careful packing during the transportation process. Dealing with messy wires at the end of a move is very inconvenient and time-consuming.
Cables should be completely removed from computers to avoid losing them. Put your wires in big zip-lock bags and mark them by writing the details of the specific computer they belong to on each bag.
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